Alaka'ina Foundation Family of Companies Travel Clerk Support in Ft. Collins, Colorado

Position Description

Travel Clerk Support

Location

CO- Ft. Collins

Job Code

5004

of openings

1

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Kāpili Sevices is looking for qualified Travel Clerk Service Personnel ​to support the Center for Disease Control (CDC) National Center for Emerging and Zoonotic Infectious Diseases (NCEZID) in Fort Collins, CO. When applying submit a cover letter, or resume that includes a qualifications summary, that indicates which position and level is of interest.

POSITIONS INCLUDE:​​

  • ​Entry - Plans itinerary and schedules travel accommodations for military and civilian personnel with dependents according to travel orders using knowledge of routes, types of carriers, and travel regulations. Verifies travel orders to insure costs, availability, and convenience of different types of carriers to select most advantageous route and carrier; notifies personnel of travel dates, baggage, limits and medical and visa requirements, and determines that all clearances have been obtained. Assists personnel in completing travel forms and other business transactions pertaining to travel, may deliver personnel files and travel orders to persons prior to departure, meet and inform arriving personnel of available facilities and housing and furnish other information, and may arrange for motor transportation for arriving or departing personnel. Under close supervision or following specific procedures and detailed instructions, arranges travel on one or two modes of transportation.

  • Mid - Coordinates travel usually involving the use of two or more modes of transportation. Information on carriers, modes and facilities is readily available since most carriers servicing the area maintain local facilities or publish information regularly. Review of work is for compliance with regulatory guides and program policies and for soundness of decisions and conclusions.

  • Senior - ​Coordinates using all major modes of transportation, as most individual trips involve combinations of more than one mode. Viewed as the authority on travel matters, including the furnishing of advice and information to travelers, administrative officials and others; and has responsibility as the principal liaison with all elements, carriers, and facilities.​

DUTIES MAY INCLUDE:

  • Provide a range of routine administrative support services to include travel clerk services. CDC estimates that services will vary in complexity such that one mid-level travel clerk and one senior-level travel clerk are required.

  • Communicate verbally and in writing with staff in the division and outsiders as necessary as relates to travel processing. Answer telephones, respond to e-mail inquiries, coordinate visitor travel, provide information, and stay in direct communication with travel preparers, coordinators and government approving officials.

  • Maintain organized, up-to-date confidential records and files.

  • Compose routine/non-technical correspondence and prepare reports on administrative support/clerical functions of travel actions. Review the current documents together with other pertinent documents and revise or update the documentation to reflect the current status while preparing and processing travel requests.

  • Prepare, review and update administrative documentation: Type correspondence, including letters, memos, reports and statements as needed to respond to routine requests for information related to government travel functions.

  • Manage the travel request mailbox to initiate and process government-related travel arrangements, travel orders, and prepare vouchers within government travel systems.

  • Prepare, review, and update administrative documentation: Review the current documents together with other pertinent documents and revise or update the documentation to reflect the current status of travel actions

  • Prepare and route for approval all announcements for all travel-related meetings and conferences. Create and maintain a detailed filing and tracking system that records status of travel approvals throughout the government approval process.

  • Input documents for tracking throughout a Government office for action, information or signature as required.

  • Advise approving officials and other Government officials of irregularities in division travel or incidents that might disrupt planned or active travel.

PREFERRED EXPERIENCE:

  • Experience with the CDC is preferred.

CITIZENSHIP/SECURITY CLEARANCE REQUIREMENTS:

  • Must pass a background check to obtain a common access card (CAC)

The Alakaina Foundation Family of Companies (FOCs) is comprised of industry-recognized government service firms who are designated as Native Hawaiian Organization (NHO)-Owned and fall into the respective categories of standard Small Business, 8(a) certified Small Disadvantaged Business (SDB), and HUBZone. The FOCs includes Keaki Technologies, Laulima Government Solutions, Kūpono Government Services, Kāpili Services, and Pookela Solutions. Alakaina Foundation activities under the 501(c)3 principally benefit the youth of Hawaii through charitable efforts which includes providing innovative educational programs that combine leadership, science & technology, and environmental stewardship.

For additional information on Kāpili Services, LLC, please visit www.alakainafoundation.com.

We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We are proud to state that we do not discriminate in employment decisions on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. If you are a person with a disability and you need an accommodation during the application process, please click here to request accommodation. We E-Verify all employees.

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